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  7. What is a Company Certificate of Registration & How to Download It?

What is a Company Certificate of Registration & How to Download It?

Updated on: 25 Sep, 2024 04:18 PM

Forming a corporation used to be a tedious process, but in recent years, it is now simplified and online through the Ministry of Corporate Affairs (MCA) portal. After the successful incorporation of a company, it issued a certificate of registration, which is called a Company Registration Certificate. A Company Registration Certificate works as a document that certifies the firm’s legal existence in the country. Discover more about the Company Registration Certificate and how to download certificate of incorporation, and read more in this article.

Contents

What is a Company Registration Certificate?

A certificate of incorporation, also known as a company registration certificate, is a formal document that confirms a company's formation under the Companies Act 2013. It proves that the company is officially registered with the Registrar of Companies. It can also be called a business registration certificate or office registration certificate. The certificate of incorporation contains important information about the company, such as its name, address, date of formation, activities, and authorized capital.

The Ministry of Corporate Affairs (MCA) in India has made it very easy and simple to start a new business in India in a short span of time, according to its regulations.

What is the Importance of a Company Registration Certificate?

Company Registration Certificate is important for various reasons as follows:

  • A legal document proving the company’s identity and existence.
  • A corporation is a separate legal entity. As a consequence, the MCA issues a certificate of incorporation that contains a unique Corporate Identification Number (CIN), which serves as the entity’s unique identifier.
  • This certificate proves that the company has registered with the RoC. Consequently, it may begin activities in line with the conditions of the MOA.

The Company Registration Certificate or business registration certificate is also necessary for the following reasons:

  • Create a business bank account.
  • To distribute shares to investors
  • Obtaining a loan for the business
  • To sell the firm to a third party

You can simply download the company registration certificate from MCA portal.

What are the Documents Required to Get a Certificate of Incorporation in India?

Identity and Address proof

  • PAN Card
  • Passport/ Aadhaar Card/ Voter ID/
  • Utility Bills or Bank Statements as Address Proof

Proof of Registered Office

  1. Ownership of Property – A utility bill such as an electricity bill or property tax receipt, dated within the last 30 days.
  2. b. Right to Use the Property – A rental agreement or a No Objection Certificate (NOC) from the property owner.

Memorandum of Association (MOA) and Articles of Association (AOA)

For registration of private limited companies, public limited companies, and one person company.

Declaration and consent of the proposed directors/ partners and nominees.

What is the Process for Obtaining the Company Registration Certificate?

The process of obtaining the Company Registration Certificate is concise and simple:

  • Obtain a Digital Signature Certificate (DSC) from a certified agency. This will allow you to sign electronic documents and forms online.
  • Apply for a Director Identification Number (DIN) from the Ministry of Corporate Affairs (MCA). This is a unique number assigned to each director of a company.
  • Register as a new user on the MCA portal. You will need your DSC and DIN to do this.
  • Complete the company incorporation process on the MCA portal. You will need to fill out various forms and submit the required documents and fees.
  • Establish your company legally by obtaining a Certificate of Incorporation from the MCA. This will confirm your company's name, address, and date of formation.

Once you obtain the company registration certificate, you can download the certificate of incorporation easily.

How to Download a Company Registration Certificate?

The instructions below are on how to download the certificate of incorporation from MCA. Steps To obtain certified copies from the Ministry of Corporate Affairs portal (MCA):

  • Step 1: Access the MCA portal with your User ID and Password.
  • Step 2: Navigate to the "Get Certified Copies" option under the "MCA Services" menu (top right, second from the end).
  • Step 3: Enter the CIN or name of the Company whose certified copies you want and choose the Company details.
  • Step 4: Choose the document and the year of filing for which you need the certified copy. It is advisable to check the document through public inspection before proceeding further.
  • Step 5: Specify the page numbers range and the number of copies you want as certified.
  • Step 6: The fee amount and the stamp duty will be displayed. Click "Add to cart."
  • Step 7: You can add more documents if you need more certified copies. Note that you have to add attachments separately, as selecting only the form does not mean that the attachments will also be certified. You have to request certified copies of the attachments separately.
  • Step 8: After selecting the documents, click on "View Payment details."
  • Step 9: Click on "Make payment."
  • Step 10: Pay through any of the available modes, such as Credit Card/Debit card/Internet Banking/NEFT. Further, download the CIN certificate from the online MCA portal.

Now that you know the meaning of Company Registration Certificate and how to download an incorporation certificate, you can go ahead and complete your company registration and download it for further use. If you still have queries or need assistance with company registration, get in touch with our experts, who can handle the process for you. Book an expert now!

Frequently Asked Questions

Q- How do I check private company certificates?

To view the master data of a company or LLP, follow these steps:

  • Visit the MCA website and select 'MCA Services' from the menu bar.
  • Choose 'View Company/LLP Master Data' from the options.
  • Type in the CIN of the company or LLP. If you don't know the CIN, you can search for it by clicking on the magnifying glass icon next to the 'Company/LLP Name' field.
  • Enter the captcha and click on 'Submit.'

Q- How do I know if a company is MCA registered?

To verify the registration status of a company or LLP with the Ministry of Corporate Affairs in India, you can do the following: Visit the MCA website at https://www.mca.gov.in/ Select the “MCA Services” tab and choose “View Company or LLP Master Data.”

Q- Why is the COI important?

The Certificate of Incorporation (COI) is essential because it confirms that the company has fulfilled all the requirements for incorporation and is officially recognized as a legal entity. It is often needed for various business activities such as opening a bank account, issuing and distributing shares, obtaining loans, and transferring ownership.

Q- How can I download the Company Registration Certificate online?

While the Memorandum of Association (MOA) outlines the company's external objectives and activities, the Articles of Association (AOA) focuses on the internal rules and regulations governing the company's management and operation.

To obtain certified copies from the MCA portal, follow these steps:

  1. Log in to the MCA portal using your credentials.
  2. Go to the 'Get Certified Copies' tab under 'MCA Services.'
  3. Enter the CIN or company name for the desired documents and select the company details.
  4. Choose the specific document and the year it was filed, after verifying it via public inspection.
  5. Specify the number of pages, range, and copies needed for certification, ensuring any attachments are added separately.
  6. Review the displayed fee details, including stamp duty charges, and click 'Add to cart.'
  7. Click 'View Payment Details' and then 'Make Payment' to complete the process.

Q- How long does it take to receive the COI?

The processing of a certificate of incorporation takes typically 7-10 business days. However, the processing time depends on various factors such as the completeness of the application, jurisdiction, and the efficiency of regulatory authority.

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CA Abhishek Soni
CA Abhishek Soni

Abhishek Soni is a Chartered Accountant by profession & entrepreneur by passion. He is the co-founder & CEO of Tax2Win.in. Tax2win is amongst the top 25 emerging startups of Asia and authorized ERI by the Income Tax Department. In the past, he worked in EY and comes with wide industry experience from telecom, retail to manufacturing to entertainment where he has handled various national and international assignments.