Download GST Registration Certificate & Make Changes

GST is one of the major steps taken by the government to streamline the taxation system of India into one nation one tax. GST abolished or subsumed multiple taxes into a single taxation system. Under this system, all the entities involved in buying/ selling of goods or rendering of services above specified threshold or satisfying stipulated conditions are required to obtain registration for Goods and Services Tax.

As per the GST council, entities having annual turnover of more than Rs. 40 Lakhs are required compulsorily to register under GST. But entities in special category states have to register under GST when their turnover exceeds Rs. 20 Lakhs. The composition scheme can be availed by the business having a turnover of Rs.1.5 Crores.

Meaning of GST Registration Certificate

A GST Registration Certificate, often referred to as a GSTIN Certificate, is an official document issued by the tax authorities in a country that signifies the registration of a business entity for the Goods and Services Tax (GST) or Value Added Tax (VAT) system. GST is a consumption-based tax system applied to the supply of goods and services, and it is used by many countries around the world.

The GST Registration Certificate contains essential information about the registered business, including:

  • GST Identification Number (GSTIN): This is a unique alphanumeric code assigned to each registered taxpayer. It's used for tax compliance and reporting.
  • Legal Name of the Business: The full legal name under which the business is registered for GST purposes.
  • Trade Name: If applicable, the business's trade name or any other name it operates under.
  • Address of the Principal Place of Business: The primary location from which the business operates and conducts its taxable activities.
  • Nature of Business: A brief description of the main activities or products/services offered by the business.
  • Date of Registration: The date on which the business was registered for GST.
  • Validity Period: The duration for which the registration is valid, which may vary by jurisdiction.
  • Category of Registration: Some jurisdictions have different categories of registration, such as regular, composition scheme, etc., depending on the nature and size of the business.
  • Details of Authorized Signatory: Information about the person or persons authorized to sign and act on behalf of the business for GST-related matters.
  • Jurisdictional Details: Information about the tax authority or jurisdiction under which the business falls.

The GST Registration Certificate is a crucial document for a registered business as it serves as proof of their legal compliance with tax laws. It is often required for various business transactions, such as opening a bank account, obtaining certain licenses, and participating in government tenders.

Businesses are typically required to display their GSTIN on their invoices, websites, and other official documents to ensure transparency and facilitate seamless tax compliance. The certificate should also be kept in a safe and accessible place as it may be required for tax audits and other regulatory purposes.

Effective Date of GST Registration

The application for registration has to be made within 30 days from the date the person becomes liable to register or his turnover exceeds the specified limit under Goods and Services Tax. The GST registration will be effective from the date on which such entity became liable to be registered under GST.

The validity of GST Certificate

GST certificate issued to a normal user does not have an expiry date, and therefore it’ll continue to exist until it is surrendered or cancelled by Goods and Services Tax Authority.

But in the case of Casual Taxable person or Non-Resident taxable person, validity is specified to a maximum of 90 days. After such period, validity can be extended or renewed at the option of the entity.

Steps to Download GST Registration Certificate

Once the registration is done for the GST, one can download its GST certificate from the Goods and Service Tax India Portal by following the below-mentioned steps:

  • Visit the GST India portal or click on the link
  • Click on the ‘Login’ button.
  • Enter the ‘Username’ and ‘Password’along with the captcha code in the relevant field and click ‘Login .’
  • Now, Go to Services, then User Services & View/ Download Certificate. registration certificate download
  • Click on the ‘Download’ icon on the screen to download the GST certificate. The certificate contains all the details as required on the tax transactions. registration certificate download

Procedure for Displaying GST Registration Certificate and GSTIN

All entities registered under the purview of GST have to display the GST Registration Certificate at the main location of the business. Along with that entity is required to display such certificate at all additional places of business like office, shop, etc.The GST certificate can also be displayed at the entrance or around the billing section. Noncompliance of these disclosures may lead to the levy of penalties on the default making entity.

Details under the GST certificate

Once the download is complete you can know the following details of the business from the GST registration certificate

Registration Process Under GST at a Glance

In case you have not registered yet under Goods and Services Tax and willing to know the step by step process on how to register under Goods and Services Tax, the registration process of GST is as follows

  • Visit GST India Portal and search for Register Now tab,
  • Fill the following details in Part-A of Form GST REG-01 of GST Registration
    1. PAN, Mobile No., E-mail ID and State. registration
  • You will receive a temporary reference number (TRN) on your Mobile and via E-mail after OTP verification.
  • After successful verification, the user will then be required to fill the Part-B of Form GST REG-01 duly signed using DSC or EVC and also upload the required documents specified according to the type of the business.
  • After submitting, an acknowledgment will be generated in the prescribed Form GST REG-02.
  • The user can be called to clarify or produce the documents as required by the department under Form GST REG-03, Such documents and information are to be submitted in prescribed Form GST REG-04 within 7 working days.
  • The application can also be liable to get rejected if departments found some errors or inaccurate information. The user will get the intimation of same in Form GST REG-05.
  • Finally, a certificate of registration will be issued to you by the Goods and Services Tax department after verification and approval in Form GST REG-06.

How to make corrections in your GST registration certificate?

The above process is all about getting a new certificate and downloading it from GST portal. But what if certain information filed earlier is

  • Not correct or
  • Entered mistakenly or
  • Assessee wants to update any such information etc.

There are various steps involved in changing such wrong information provided earlier.

What changes in GST Registration Certificate can be made?

Before going into these procedures and steps let’s first discuss what changes can be made.

a) Change in the name of the business, which does not involve a change in PAN,

b) Change in the Principal place of Business,

c) The change in the ‘Annexure A’ related to the Additional Place of Business.

d) Change in the ‘Annexure B’ related to the Person in charge of the business, e.g., addition, the retirement of partners or directors, Managing Director, etc.

e) Change in authorized Mobile number or E-mail address, which can be done through the portal by simple OTP verification.

Process to make changes in GST Registration certificate

To change the details as mentioned in the above points, the entity has to follow the below mentioned steps:

  • Login to GST portal and go to Services > Registration > Amendment of Registration Core Fields.
  • Submit the necessary changes in Form GST REG-14 along with the supporting documents.
  • Application for such change can be approved after verification within 15 days, and the procedure for changing information is concluded, or the application can also be rejected by the GST Officer.
  • Approval of such changes will be provided in Form GST REG-15, or the officer can issue a notice in Form GST REG-03 to seek information in case of rejection.
  • If the officer seeks more clarification under Form GST REG-03, then the entity is required to furnish such details in Form REG-04 within 7 days.
  • Officer, after verification of the above-furnished details, either can accept the changes as in Step 3 or reject the application for Amendment by issuing the Form GST REG-05.

Frequently Asked Questions

Q - What is a GST Registration Certificate?

A GST Registration Certificate is an official document issued by the tax authorities that signifies a business entity's registration for the Goods and Services Tax (GST) or Value Added Tax (VAT) system.

Q - Who needs to obtain a GST Registration Certificate?

Any business or individual involved in the supply of goods or services and meeting the prescribed turnover thresholds must obtain GST registration as per the tax laws of their respective country.

Q - How do I apply for a GST Registration Certificate?

The process for applying for a GST Registration Certificate varies by jurisdiction. Generally, you need to submit an online application through the official tax department portal and provide required documents and information.

Q - What information is mentioned on a GST Registration Certificate?

A GST Registration Certificate typically includes the GSTIN (GST Identification Number), legal and trade names of the business, address of the principal place of business, nature of business, date of registration, validity period, category of registration, details of authorized signatory, and jurisdictional information.

Q - Is GST Registration mandatory for all businesses?

No, the requirement for GST Registration depends on the turnover threshold and specific criteria defined by the tax authorities in your country. Small businesses may be exempt from registration.

Q - How long does it take to receive a GST Registration Certificate after applying?

The processing time for a GST Registration Certificate varies by jurisdiction. It can take anywhere from a few days to several weeks, depending on the local tax authority's procedures.

Q - What happens if I don't obtain a GST Registration Certificate when required?

Operating without a mandatory GST Registration Certificate can result in penalties and legal consequences, including the inability to claim input tax credits.

Q - Can I make changes to my GST Registration Certificate information?

Yes, you can typically update certain information on your GST Registration Certificate, such as the authorized

CA Abhishek Soni
CA Abhishek Soni

Abhishek Soni is a Chartered Accountant by profession & entrepreneur by passion. He is the co-founder & CEO of Tax2win is amongst the top 25 emerging startups of Asia and authorized ERI by the Income Tax Department. In the past, he worked in EY and comes with wide industry experience from telecom, retail to manufacturing to entertainment where he has handled various national and international assignments.