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Consolidated e-way Bill (EWB) on the e-Way Bill Portal

Updated on: 12 Dec, 2024 01:34 PM

With the introduction of GST in the indirect tax regime, a special emphasis has been laid on the smooth and transparent transportation of consignments. One such measure adopted by the government to implement its vision is the e-way Bill. An e-way bill is a document that is required to be generated before the transportation of goods begins. It is also required to be possessed by the vehicle driver in case of any inquiry during the course of transportation or anytime after.

What was the need to introduce consolidated E-way bill?

Normally for transporting each consignment, a separate e-way bill is required. But, with its manifold benefits a practical problem arose. In case a supplier was carrying multiple consignments in a single vehicle, it is difficul to carry multiple e-way bills. To resolve the same consolidated e-way bill came into frame.


What is consolidated E-way bill?

A consolidated e-way bill or (GST EWB-02) as the name suggests, is a document containing the multiple e-way bills. These multiple or consolidated e-way bills are usually generated when a supplier is willing to supply more than one consignment in a single(one common) vehicle. This means the consolidated e-way bill is a one-stop resort to many individual e-way bills otherwise required.


When is consolidated E-way bill generated?

In situations where the transporter is transporting the consignment of multiple parties. Then, after the generation of multiple e-way bills by the parties (whose goods are being transported in a single vehicle), for convenience purpose, there is an option for the transporter to generate a single consolidated e-way bill. The consolidated E-way bill is generated prior to the movement of goods. Form GST EWB-02 can be used to generate the same from the GST common portal.


What are the various types of Consolidated e-way bill?

Following are the various types of consolidated e-way bills given on the government e-way bill portal:

  • New consolidated E-Way bill
  • Bulk consolidated E-Way bill
  • Re-Generate E-Way bill
  • Print Consolidated E-Way bill
types of Consolidated

How to generate new Consolidated E-Way bill?

A user should have all the e-way bill numbers of the consignment, which the transporter shall transport in one conveyance. For To generate a consolidated bill, user needs to follow these steps:

  • Click on this URL https://ewaybillgst.gov.in/
  • Click on the login
    Gst login
  • After that, type your username and password along with the captcha code given in the image.
    Enter login Detail
  • After this, select the ‘Generating New’ sub-option under the ‘Consolidated EWB’ tab.
    Consolidated EWB
  • Next, the transporter needs to mention the ‘State’ from where the vehicle started, and ‘Vehicle No’ to proceed.
    E-way-Bill-System
  • Then, mention the E-Way bill numbers, and you can add more E-way bill numbers by clicking on the add button.
    E-way-Bill-System
  • Then click on the ‘Submit’ button, and You will get your consolidated e-way bill generated.
    E-way-Bill-System
  • Now, you can print this E-Way bill by selecting the option to print.

How to generate bulk consolidated E-Way bills?

The e-way bill system enables the user to generate consolidated bulk e- way bills. A consolidated bulk e-way bill is used when a user needs to generate multiple consolidated e-way bills at once. To convert the multiple consolidated e-way bills Excel file into a single JSON file, the user needs to have the EWB bulk converter or the Excel file.

  • If you want to generate a consolidated bulk e-way bill, select the sub-option ‘Generate Bulk’ under the ‘Consolidated EWB’ option. The following screen will appear next.
    E-way-Bill-System
  • Now, you are required to upload the JSON file. Once a JSON file is uploaded successfully, a consolidated bulk e-Way Bill will be generated.
    E-way-Bill-System

After successfully processing the JSON file, the system will generate the E-Way Bills and the consolidated EWB for each request will be shown. Otherwise error report will be generated.


How to Re-Generate Consolidated E Way Bill?

GST e-way bill system gives you the option to update the transportation details for the consolidated EWB and re-generate the new Consolidated EWB (CEWB). Follow the below-mentioned step-by-step process, to begin with the re-generation of the Consolidated e-way bill.

  • Click on this URL https://ewaybillgst.gov.in/
  • Click on the login tab in the rightmost corner.
    Gst login
  • After that, type your username and password along with the captcha code given in the image.
    Enter login Detail
  • After this, select the ‘Re-Generate’ sub-option under the ‘Consolidated EWB’ option.
    Consolidated EWB
  • Now, you can update the transportation or vehicle number for the consolidated EWB by selecting the sub-option ‘Re-Generate’ under the option ‘consolidated EWB.’ The following screen will be displayed next. You can now choose any one of them ;
    1. Consolidated EWB No.:- here, you shall enter the 10-digit consolidated EWB
    2. Generated by me (Date):- in this option, you can select the date on which the consolidated EWB was generated.

    A list of consolidated EWB will be shown.

    E-way-Bill-System
  • You can select the particular consolidated EWB to update the vehicle number. The following screen will be displayed.
    E-way-Bill-System
  • Then select the E-Way bill in which you want to change the transportation details. After that, mention the following details:- Mode of transport:- Choose any one of them ..Road, Rail, Air, Ship.
    Vehicle No:- Type the Vehicle number here
    Place of Change:- Mention the place of change here
    State of Change:- Select the state of change in the drop down list.
    Reason:- After that, select the reason for the change.
    Transporter document no & Date:- Mention these details if applicable.
    E-way-Bill-System

    After that, mention all the details. The system will pop up an error message if any of the fields are wrongly entered. Otherwise, the vehicle number will get updated to that particular consolidated E-way bill number.
    Then click on the submit button to complete the re-generation of the e-way bill.
  • Lastly, you can choose to print the updated consolidated e way bill as given in the image below
    E-way-Bill-System

How to Print Consolidated E Way Bill?

Now we will understand how can we print the consolidated e-way bill. Let us understand the step-by-step process

  • Click on this URL https://ewaybillgst.gov.in/
  • Click on the login option being reflected on the top right side of the screen
    Gst login
  • After that, enter your username and password along with the captcha code given in the image.
    Enter login Detail
  • Next, select the ‘Print Consolidated EWB’ sub-option under the ‘Consolidated EWB’ option.
    Consolidated EWB
  • Then enter the bill no and click on ‘Go’.
    Enter Bill No.

The system will display the requested consolidated EWB, and the user can take the printout of the consolidated EWB.

To know the forthcoming changes in the e-way bill Read more.

Need help generating an e-way bill for your consignment? Contact our professional now.


Frequently Asked Questions

Q- Who can generate a Consolidated Eway Bill?

Transporters or suppliers who need to transport multiple consignments of goods in a single vehicle can generate a Consolidated Eway Bill.


Q- What are the prerequisites for generating a Consolidated Eway Bill?

  • Registration on the Eway Bill portal.
  • Invoice/Bill/Challan related to the consignment of goods.
  • Transporter ID or vehicle number for transport by road.
  • Transporter ID, transporter document number, and date on the document for transport by rail, air, or ship.
  • Individual e-way bill numbers of the consignments to be transported.

Q- Can I print a Consolidated Eway Bill?

Yes, you can print a Consolidated Eway Bill by selecting the 'Print EWB' sub-option under the 'e-waybill' or 'Consolidated EWB' option and entering the required details.


Q- What should I do if I need to update the vehicle details for a Consolidated Eway Bill?

You can use the 'Re-generate' option under the 'Consolidated EWB' to update the vehicle details.


CA Abhishek Soni
CA Abhishek Soni

Abhishek Soni is a Chartered Accountant by profession & entrepreneur by passion. He is the co-founder & CEO of Tax2Win.in. Tax2win is amongst the top 25 emerging startups of Asia and authorized ERI by the Income Tax Department. In the past, he worked in EY and comes with wide industry experience from telecom, retail to manufacturing to entertainment where he has handled various national and international assignments.