ESIC Portal- Registration, Login , Benefits

What is ESIC Portal and How Does it Work?

Employees’ State Insurance Corporation (ESIC) is an independent entity under the Ministry of Labour and Employment that offers an ESIC member log in panel. The primary objective of this organization is to fund the Employees’ State Insurance (ESI) scheme. This scheme caters to the medical needs of the employees of India. It started off as a scheme for factory workers but now incorporates all the workforce employed in the organized sector.

The ESI scheme covers any non-seasonal factory or establishment with more than 10 employees (20 employees in some states), where the employees' basic wages or salary do not exceed ₹21,000 per month (₹25,000 per month for persons with disabilities).

ESIC funds are primarily built out of contributions from employers and employees. The percentage of contribution made by the employer and employee varies, 3.25 % for employers and 0.75% for employees, making it a total of 4% of the total wages paid. It is managed by the ESIC portal according to the rules and regulations accorded in the ESI Act of 1948. Employees in receipt of a daily average wage up to Rs.137/- are exempted from payment of contribution. Employers will, however, contribute their own share in respect of these employees.

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Eligibility of the ESIC Portal Application

Employers: ESIC registration is mandatory for all the organizations with a workforce comprising more than 10 employees.

Employee: To avail of these services and benefits offered by the ESIC portal, an individual should meet certain criteria set by the committee. The scheme is applicable to -

• An employee, employed in a non-seasonal factory with a strength of more than 10 employees.
• The wage limit of employees has been set at Rs. 21,000 per month (Rs. 25,000/- per month in the case of persons with disability); to be eligible for the ESI scheme. This became effective from 1 January 2017.

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Benefits of the ESIC Portal

The benefits of the ESIC portal are that apart from the full medical coverage for self and dependents, the insured is entitled to different benefits in times of physical distress due to sickness, etc. If the insured person loses his capacity to earn because of some employment injury, occupational hazard, or even death, then the dependents will be entitled to a monthly pension.

Given below are the benefits and features of the ESIC scheme -

• The employee's contribution rate is 0.75% of wages, while the employer's contribution is 3.25% of the wages paid or payable for each wage period.
• Beneficiaries enrolled in the scheme are eligible for medical treatments for themselves and their families. Women beneficiaries can also receive maternity benefits.
• Dependents are entitled to disablement benefits and a pension in case of employment-related death or disablement.

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What Services are Offered by the ESIC Portal?

The ESIC portal offers a wide variety of services which are classified broadly into two parts, which are Services for Employers and Services for Employees.

Services for Employer: The services provided under this category include the following for the employers:

• Employer Portal: Using the employer portal, the employer can timely update the employee details, maintain a wage contributory report, reply for absenteeism verification, etc.
• Shram Suvidha Portal: This portal allows the organization to meet all the labor laws that are applicable to it. Compliances can be reported through a single form which makes it simple for those filing such forms. There are key indicators to monitor performance, thus making evaluation more objective in nature.

Services for Employees: The services provided under this category include the following for the employees:

• IP Portal: The Insured person can log into the IP portal http://www.esic.in/employeeportal/login.aspx with their insurance number (same as user Name) and ascertain the details of contribution paid on their behalf, check their entitlement to various benefits, etc.
• Tie-up hospitals: ESI beneficiaries can visit or can even be referred to tie-up hospitals for any medical requirement, including emergency and non-emergency services. Amidst Covid-19, the ESIC portal has allowed the insured to avail of medical facilities to tie up hospitals and private chemists, as many of its hospitals have been converted into Covid-19 dedicated hospitals.
• Scale of medical benefits: The scale of medical Benefits informs the insured persons and their family members about the prescribed guidelines following which they can avail of the medical benefits.

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How to Register for ESIC Scheme?

1. Visit the ESIC Portal: Access the official ESIC website to begin the registration process.
2. Employer Login: On the homepage, click on the 'Employer Login' option.
3. Sign Up: Select the 'Sign up' button to start creating your account.
4. Enter Details: Provide the necessary information and submit the registration form.
5. Receive Login Credentials: The username and password will be sent to the registered email ID.
6. Employer Login: Return to the homepage, click 'Employer Login,' and enter the credentials received via email.
7. New Employer Registration: Select 'New Employer Registration' from the available options.
8. Choose Unit Type: From the drop-down menu, pick the appropriate 'Type of unit' and click 'Submit.'
9. Complete Employer Registration Form 1: Fill in all required details in the form provided.
10. Finalize Payment: Complete the payment process to finish the registration.

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ESIC Employer Login Process

Step 1: Login to the Portal

• Go to the ESIC portal and click on the ‘Employer Login’ option on the home screen.
  
  
• On the login page, click the ‘Sign Up’ button to start the registration process.
• Fill in the required details in the registration form and submit it.
  
  
• After submission, you will receive a confirmation email at the registered mail ID and mobile number.
• The email will contain your username and password needed for further steps.
  
  

Step 2: Confirmation Mail

• Use the username and password from the confirmation email to log in by clicking on ‘Employer Login’.
• You will be redirected to a page where you can select ‘New Employer Registration’.
  
  

Step 3: Employer Registration Form-1

• Click on ‘New Employer Registration’.
• Choose the ‘Type of Unit’ from the drop-down list and click ‘Submit’.
• Fill out the Employer Registration Form-1 with details about your unit, employer information, and factory/establishment details.
• After completing the form, click ‘Submit’.
  
  
• Next, select the ‘Type of Unit’ from the drop-down list and click on the ‘Submit’ button.
  
  
  

Step 4: Payment for Registration

• Upon submission of Form-1, a message will prompt you to pay the advance contribution.
• Click on ‘Pay Initial Contribution’.
• Choose the ‘Online’ payment option and click ‘Submit’.
• Note the ‘Challan Number’ displayed on the screen and click ‘Continue’.
• On the Payment Gateway page, select your payment mode and complete the payment.
  
  
  
  
  

Step 5: Receive Registration Letter:

• After successful payment of six months’ advance contribution, a system-generated Registration Letter (C-11) will be emailed to you.
• This letter will contain a 17-digit Registration Number, which serves as proof of your registration with the ESIC department.

The sample of the Registration Letter (C-11) is provided below:

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Coverage Chart of ESIC

The ESI Scheme is now notified 668 Districts in 36 States and Union Territories, which include 565 fully notified districts and 103 partially notified districts where scheme is notified in Districts Headquarters Area & in Prominent Industrial Centers Under Section 1(3) of ESI Act, 1948.

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What is the ESIC Employee Login Process?

Once the employee is registered by the employer, he/she is referred to as an ‘Insured person.’ The Insured person/employee can visit the employee portal to check their contribution to the ESI scheme along with the benefits that they are entitled to. The employee can click on the link attached to reach the employees’ portal:

• https://www.esic.nic.in/insured-person-employer-login
• This ESIC Employee login portal is compatible with most web browsers.
• The ESIC Employee login portal will look similar to the picture attached below:
• Your username is your ‘Insurance number’. Log in using your Insurance number and enter the Captcha. After logging in, you will be able to see the contributions made by you and your employer towards this scheme. You will also be able to see updates and other benefits that you can claim and are entitled to.

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What are the Benefits that are Available to Employees?

Some of the benefits that can be availed by employees are mentioned below -

• Medical Benefits: From the day an individual enters insurable employment, he and his family are provided with full medical support. No ceiling has been set on the treatment expenditure, neither the person nor the family.
• Sickness Benefit: It is a cash compensation benefit that is 70% of the total wages. This amount is payable only to the insured workers during the period of certified sickness, which lasts for at least 91 days in a year.
• Maternity Benefit: Maternity benefit for confinement/pregnancy is for twenty-six weeks. This can further be extended for another one month on medical advice at the rate of full wage subject to contribution for 70 days in the preceding two Contribution Periods.
• Disablement Benefit:
  a) Temporary disablement benefit (TDB): From the first day of entering insurable employment & irrespective of having paid any contribution in case of employment injury. 90% of the wage is payable as long as the disability continues under the temporary disablement benefit.
  b) Permanent disablement benefit (PDB): The benefit is paid at the rate of 90% of the wage in the form of monthly payment depending upon the extent of loss of earning capacity as certified by a Medical Board
• Dependents Benefit: DB paid at the rate of 90% of the wage in the form of monthly payment to the dependents of a deceased Insured person in cases where death occurs due to employment injury or occupational hazards.
• Other Benefits:
  Funeral Expenses : An amount of Rs.15,000/- is payable to the dependents or to the person who performs last rites from day one of entering insurable employment.
  Confinement Expenses: An Insured Woman or an I.P. in respect of his wife in case confinement occurs at a place where necessary medical facilities under the ESI Scheme are not available.

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What are the Documents Required for the ESIC Scheme?

To apply for the ESIC scheme, you need the following documents:

• Registration Certificate under the Factories Act or Establishment and Shops Act
• Registration Certificate for a company or partnership deed for a firm
• Address proof of the establishment
• Memorandum of association and articles of association of the company
• List of all employees and their compensation details
• A canceled cheque from the company's bank account
• List of shareholders
• PAN card of the business
• Attendance list of all employees

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ESIC Contribution Period and Corresponding Cash Benefit Period

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Who can Avail of the Benefits of the ESIC Scheme?

The following establishments can avail the benefits of the ESI scheme:

• Private educational institutions
• Road transport establishments
• Newspaper establishments
• Theatres and cinemas
• Shops
• Restaurants and hotels involved in sales

Now that you know everything about the ESIC scheme, you must also know that any sum of contribution made towards the ESIC scheme is allowed as a deduction under the Income Tax Act, subject to certain conditions. However, it is mandatory to file your ITR in order to avail of this deduction. Connect with the experts to file your ITR today.

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